Sanskar School · Education

How Sanskar School Streamlined 12,000+ Admissions Inquiries with 92% Parent Engagement

By automating student admission qualification and parent notification broadcasts on WhatsApp, Sanskar School reduced administrative workload by 60% and achieved 92% parent response rates.

92%Parent Engagement Rate

Message open and interaction rate across broadcasts

60%Admin Workload Reduction

Fewer manual calls needed for admission reminders

+45%Counseling Show-Up Rate

Increase in scheduled parent counseling attendance

How Sanskar School Streamlined 12,000+ Admissions Inquiries with 92% Parent Engagement

The Problem

The Challenge Before Botinx

Managing admissions across campuses during peak enrollment season was overwhelming Sanskar School's administrative staff:

Manual Phone Call Fatigue: Staff spent hundreds of hours calling parents for application follow-ups and fee deadlines.
Missed SMS Notifications: Important fee reminders and orientation schedules sent via traditional SMS had open rates below 20%.

The Strategy

How Botinx Solved It

Sanskar School deployed Botinx to centralize and automate student and parent communications:

24/7 AI Admission Inquiry Assistant: Deployed an AI agent trained on campus fee structures and curriculum details.
Automated Counseling Booking: Allowed parents to select counseling interview slots directly inside WhatsApp.
Automated Fee & Exam Reminders: Scheduled targeted WhatsApp Utility broadcasts for fee installment alerts and bus route updates.

The Outcome

Key Results & Business Impact

Handled 12,500+ admission inquiries seamlessly across the annual enrollment cycle.
Achieved a 92% parent interaction rate on official academic announcements.
Increased counseling session attendance by 45% through automated 24-hour reminder pings.

“Managing admissions is easier now that we can broadcast fee reminders and update parents without manual calling.”

Mr. LaxmanFounder, Sanskar School

Features Used:AI AgentsWhatsApp FormsBroadcast CampaignsShared Team Inbox